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Supervisor, Procurement and Contracting Unit

A M Qattan Foundation
Ramallah
Last date to apply

 

The A.M. Qattan Foundation is seeking to recruit a highly motivated individual for the position of Supervisor, Procurement and Contracting Unit to work in its offices in Ramallah. The following is a description of the position:

Job Title: Supervisor, Procurement and Contracting Unit
Job Type: Full-time
Reports to: Director of Administration
Work Location: Ramallah

 

Job Objectives:
Run the Foundation’s procurement and contracting cycle for goods, services and works, ensuring timely, cost-effective and transparent acquisition in line with Foundation policies, donor requirements and the approved budget, and in compliance with applicable laws and regulations. The Supervisor oversees the Procurement and Admin Assistant, manages supplier relationships, and refers high-value, high-risk and policy matters to the Director of Administration.

 

Responsibilities and Duties:

Procurement Operations

  1. Support departments and programmes in forecasting needs and preparing their procurement plans, and consolidate them into the annual procurement and contracting plan for approval.
  2. Schedule procurement activities across the year to ensure timely processing and to accommodate urgent or unplanned purchases.
  3. Review purchase requests for completeness, specifications and budget availability before initiating procurement.
  4. Manage tendering and quotation processes within approved thresholds: invite and receive bids, coordinate evaluation committees, and prepare award recommendations for approval.
  5. Process purchase transactions for equipment, materials, supplies and services.
  6. Support emergency and exceptional-context procurements (e.g. for Gaza) by applying approved interim procurement guidance and flagging related risks.
  7. Update the procurement tracking sheet regularly with the status of planned and ongoing procurements.
  8. Maintain accurate and up-to-date procurement databases covering purchase requests, purchase orders, contracts, vendors, warranties, etc.

 

Contracting

  1. Draft and review contracts, framework agreements, consultancy agreements and MoUs using the Foundation’s approved templates.
  2. Ensure contractual terms protect the Foundation’s interests, consulting the Foundation’s legal counsel where needed.
  3. Monitor contract implementation, renewals, amendments and close-out.
  4. Follow up on contractual issues and variations, and escalate disputes to the Director of Administration.
  5. Maintain an updated list of all contracts, agreements and MoUs.

 

Vendor and Market Management

  1. Identify, screen and register new suppliers by verifying their legal status, technical capacity and past performance.
  2. Conduct supplier pre-qualification using defined criteria (e.g. eligibility, experience, capacity and price competitiveness).
  3. Evaluate supplier performance against agreed criteria and recommend suspension or blacklisting where necessary.
  4. Monitor markets, prices and availability to identify trends, shortages or alternative sourcing options, particularly in restricted or emergency contexts.
  5. Maintain and regularly update the approved vendor list in line with the procurement policy.

 

Compliance, Systems and Controls

  1. Ensure that all procurement and contracting activities comply with the Foundation’s procurement policy, financial procedures, donor requirements and applicable laws.
  2. Conduct periodic compliance reviews of procurement and contract files, and follow up on corrective actions.
  3. Ensure that evaluation committee members sign conflict-of-interest and confidentiality declarations, and that suppliers comply with applicable laws.
  4. Develop and update procurement and contracting templates (e.g. RFQs, RFPs, evaluation forms, purchase orders and contracts) and standard operating procedures.
  5. Propose updates to the procurement policy and improvements to procurement processes and systems.
  6. Maintain complete procurement records and audit trails, and support internal, external and donor audits.
  7. Report compliance issues, exceptions and waivers to the Director of Administration.

 

Management and Reporting

  1. Supervise, guide and evaluate the Procurement and Admin Assistant, and distribute the unit’s workload.
  2. Provide orientation and guidance to Foundation staff on procurement procedures and ethical standards.
  3. Represent the unit in procurement-related meetings and supplier engagements, as delegated by the Director of Administration.
  4. Prepare monthly, quarterly and annual procurement reports, including KPIs, for the Director of Administration, and provide inputs to the Foundation’s semi-annual and annual reports.
  5. Perform any other related tasks assigned by the Director of Administration.

 

Competencies:

  • Effective communication skills in English and Arabic.
  • Ability to plan, organise and prioritise.
  • Ability to supervise, guide and delegate.
  • Excellent interpersonal and negotiation skills.
  • Integrity and commitment to confidentiality and ethical standards.
  • Ability to manage ambiguity.
  • Ability to optimise work processes.

 

Education:

  • Bachelor’s degree in business administration, logistics, supply chain management or a related field.
  • A professional procurement certification (e.g. CIPS) is an asset.

 

Experience:

  • At least five years of relevant work experience in procurement and/or contracting, including at least two years in a supervisory or lead role.

 

Technical Skills:

  • Excellent knowledge of, and relationships with, potential suppliers of goods and services.
  • Good knowledge of contract drafting and donor procurement requirements.
  • Excellent knowledge of Microsoft Office.
  • Knowledge of supply chains and customer service.
  • Strong analytical skills and attention to detail.
  • Proficiency in using procurement and inventory management software.
  • Excellent report-writing skills.

 

How to Apply:
Interested candidates should submit their application, together with their CV and a letter of interest, via the following link:
https://system1.formstack.com/forms/procurement

The deadline for applications is Thursday, 29 October 2026, at 12:00 noon. Only shortlisted candidates will be contacted for interviews.

Due to the urgency of filling this role, applications will be reviewed on a rolling basis. Please note that the position may be filled before the closing date; early applications are therefore encouraged.